Constantly have to ask another employee with my access level to take over my payment workfile in order to be able to create another one (ie one for EFT, one for Checks, a separate workfile for a specific vendor, rent payments etc.). With only a few other employees with that access level, I run into problems when someone is away and have to pause my work until they return and can take over the workfile.
Nicole Nehrenz
| Company | Kelly Cable of NM |
| Job Title / Role | Accounts Payable |
| I need it... | Yesterday...Come on already |
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Thank you for your response Natallia ��� I will definitely give this a try.
Thank you,
Patricia Affatati|Latham Excavation
���: 541-382-8267 | F: 541-382-4367
84 SE 5th St. #100 | Bend, OR 97702
���: patricia@lathamexcavation.com
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Natallia,
That is what I am doing but I have to have someone else take one workfile in order to bring in the other workfile to work on. Then I have to take it back to finish.
Nicole,
If your organization has one person responsible for processing EFTs and another person processing checks, why wouldn't you just create 2 separate work files and use Payment Methods filter to add EFT transactions to one batch and check to another?
No, you do not have to add invoices in AP Payment Posting manually. After creating a batch in AP Payment Workfile form, open AP Payment Posting form, select your batch, select Initialize Payments from the File menu, a screen similar to AP Payment Workfile will open and allow you to filter through open invoices, see attached screenshot for details. You can go back in and out of your batch as many times as needed and keep changing by adding and/ or deleting invoices (lower section of the screen) and/ or payments (upper section of the form) as needed.
Hi Natallia, at my company the asst. controller is the only one who prints checks and sends EFTs. As a result, I am not authorized to create the payment batch for the EFTs. He takes over the corresponding workfile and creates the batch when it is ready. I don't want to create a payment batch for checks until I know the corresponding workfile is complete. I often have to hold items back in order to get within budget which at times means going back and forth between multiple workfiles.
Good point ��� I will have to try that next time. However, when you say add invoices ��� do I have to add individually in the payment batch? I have accounts that have upwards of 50 or more invoices for payment ��� in the payment workfile I can ���fill the grid��� and add multiple invoices with one stroke.
Thank you,
Patricia Affatati|Latham Excavation
���: 541-382-8267 | F: 541-382-4367
84 SE 5th St. #100 | Bend, OR 97702
���: patricia@lathamexcavation.com
CONFIDENTIALITY NOTICE: Please do not read, copy, or disseminate this communication unless you are the intended addressee. This e-mail may contain confidential and/or privileged information intended only for the addressee. If you have received this in error, please notify me via return e-mail.
Is there a reason you can not take that work file and create a payment batch from it, and just let it sit in AP Payment Posting in an open status? You do not have process payments right away, and you can add or remove payments and/ or invoices from that payment batch as needed until you are ready to issue payments. This will allow you to have multiple payment "groups", so to speak, under your user name at the same time that can be processed an paid separately.