Submit Your Suggestions for Vista

BENEFITS: Save time (time is money) and prevent clients from incurring possible fines during ICE audit. Companies that opt to copy Form I-9 documentation must do so for all employees and retain the copies with the Form I-9. Currently this documentation is a random file in the personnel file when initialized from the portal to HR Manager which is separate from the Form I-9 file and may include other documents unrelated to the Form I-9 documentation. When audited by ICE, you only have 72 hours to print the Form I-9s, copies of documents, any corrections, E-Verify results, etc. for all active employees for the job or time frame. You must be sure not to include unrelated documents in this audit process.

SOLUTION: The option to add Form I-9 documentation when Section 2 of the Form I-9 is completed by the employer and included in the Form I-9 file when initialized to the employee's personnel file would reduce the huge amount of time spent saving the VP I-9 file as a pdf file, saving the attachment file as a pdf file, merging them then adding copies of E-Verify results, I-9 corrections, etc. to create a singular Form I-9 file that contains all documentation that USCIS requires to be retained together. The document attachment requirement when completing Section 2 of the Form I-9 must be set up so that you can choose to add it to a profile because not all companies opt to copy Form I-9 documentation.

URGENCY: A request to allow documents to be added to a file (like Form I-9) within Viewpint has been in review since 2020, so I assume the request has been rejected. As a result, this suggestion is need yesterday.